WORKPLACE STRATEGY & LEASE OPTIMIZATION CASE STUDY

Challenge

A corporate office location was approaching a lease decision point. Leadership wanted to understand whether to:

• Renew the existing lease
• Reduce the footprint to align with actual utilization
• Extend the term to capture favorable economics
• Maintain flexibility for future business changes

Approach

Conducted a comprehensive review that included:

• Workplace utilization analysis
• Occupancy trend assessment
• Space-to-headcount evaluation
• Lease cost benchmarking
• Scenario modeling for renewal, contraction, and extension options
• Risk assessment of long-term occupancy commitments

Key Findings

• Actual utilization was significantly below available capacity.
• Multiple lease scenarios were modeled to balance flexibility and cost savings.
• Opportunities existed to improve portfolio efficiency through footprint optimization.
• Financial analysis identified meaningful savings potential through proactive negotiations.

Services Provided

✓ Occupancy & Utilization Assessment

✓ Workplace Strategy Development

✓ Lease Financial Analysis

✓ Scenario Planning & Modeling

✓ Executive Decision Support

✓ Real Estate Portfolio Optimization

Results

• Identified opportunities to reduce occupancy costs.
• Developed data-driven recommendations for leadership review.
• Quantified financial impacts of multiple lease scenarios.
• Enabled informed decision-making regarding long-term real estate commitments.

Representative Engagement

The analysis supported executive leadership in evaluating workplace strategy, lease obligations, and future space requirements while balancing cost, flexibility, and employee experience.